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DATA PROTECTION NOTICE FOR STUDENTS PARTICIPATING IN THE MSC TITLED «MSC IN PUBLIC HEALTH AND MARITIME TRANSPORT»

 

This notice concerns the processing of your personal data carried out by the University of Thessaly (Greece), in the context of your participation to the University’s MSc Program titled “MSc In Public Health and Maritime Transport”.

Please read this document to receive detailed information about the terms of the processing of your personal data by the University.

I.            Who is the Controller of my personal data?

The University of Thessaly (hereinunder “University”, “UTH”, “Controller”, or “We”) acts as the Controller for the processing of your personal data.

The University’s contact details may be found below:

Address: Argonafton & Filellinon Str., Volos, Greece, 38221,  Tel: (+30)2421074000

You may also contact the University’s Data Protection Officer in the following email address: dpo@uth.gr

 

II.            Personal data categories

We process exclusively the personal data which you provide us yourself, either:

a)       During the MSc selection and registration process, and throughout the course of your studies.

indicative data categories collected under this process:

·         name/surname,

·         contact details: address, email, phone no.,

·         passport no., Student ID no., Social Security No.,

·         Country of Origin, Birth date,

·         University Department of Study, date of admittance in the MSc Program,

·         Payment data: tuition fees, payment date, annual income (only where necessary to assess a scholarship application that you submitted)

·         Data related to your academic performance: attendance, coursework/exam grades etc.

·         Data included in your CV and in recommendation letters about you

·         Video Data: CCTV data collected from the on-premise CCTV system in some of the University’s facilities

No special categories of personal data are collected under this process for the purposes of the MSc.

 

Or

b)      When using the MSc’s eLearning platform/app and/or your academic email account.

indicative data categories collected under this process:

·         eLearning Calendar Data: Course Schedule, Calendar Events

·         Course attendance, Course grades

·         Username/Email Address

·         Personal Notes/Personal Files, uploaded in the relevant section of the eLearning platform

·         Data contained in the Coursework/Essays which you upload in the eLearning platform

·         IP Address

·         Metadata and Security Logs related to the use of the eLearning platform and the academic email account.

No special categories of personal data are collected under this process

 

 

 

III.            For what purpose is your data collected?

We process your personal data exclusively for the following purposes:

a)       For the purpose of student selection for the MSc

b)      For the purpose of student registration in the MSc

c)       For the purpose of supervising and ensuring the proper administration and the successful completion of our MSc program

d)      For the purpose of receiving the MSc tuition fees and issuing the corresponding invoices/receipts

e)      For the purpose of supervising your academic progress and supporting you during the MSc program (exams, coursework, meetings during visiting hours etc.)

f)        For the purpose of communicating with you regarding academic events and opportunities, related to your curriculum

g)       For the purpose of responding to your communications, inquiries, and complaints

h)      For the purpose of managing scholarships

i)        For the purpose of providing you the services of our eLearning platform.

j)        For the purpose of ensuring the safety of students, staff, and visitors on the premises of the University (through the use of CCTV systems)

k)       For the purpose of producing official statistics relating to the functioning of the University

l)        For the purpose of ensuring the security and integrity of the University’s digital and electronic systems (through the use of security logs and measures)

m)    For the purpose of protecting the University’s legal right and claims.

 

IV.            What is the legal basis for the processing of your data?

For purposes “a” to “k”, we process your personal data on the legal basis that the processing is necessary for the performance of the tasks carried out by the University in the public interest or in the exercise of the official authorities vested to UTH under the Greek Legislation which encompasses the founding and functioning of the University of Thessaly. (Article 6 par.1e GDPR)

For purposes “l” and “m”, we process your personal data on the legal basis that the processing is necessary for the protection of our legitimate interests. The legitimate interests sought are specified as: a. The protection of the Intellectual Property and Personal Data contained in the University’s digital systems and services, and b. the protection of the university’s property, rights, and legal claims.

Additionally, we may process your personal data when the processing is necessary for us to comply with our legal obligations.

 

V.            Who is your data shared with?

 

As a rule, your data is only being processed by the competent, in each case, staff of our University, who have been duly informed about the secure processing of your personal data.

 

Your data may also be transferred, where applicable and necessary, to:

1) Natural and legal persons to whom we entrust the performance of specific tasks on our behalf, such as the hosting provider of our eLearning platform, the company who has undertaken the creation and distribution of your student IDs, and the company who has undertaken the security of our premises. These persons, who act as data processors on our behalf, have been informed and committed in advance to respecting the confidentiality of your data, are aware of and follow our instructions regarding the processing of personal data, and take all appropriate measures to protect it.

2) Courier/Mail service providers, as well as the Bank used for the payment of your tuition fees. These partners act as independent Data Controllers for your data within the scope of the regulatory/legal frameworks governing their operations.

3) Visiting Professors or lecturers.

4) Supervisory, auditing, independent, judicial, public and/or other official authorities and bodies within the scope of their statutory powers, and duties when the transmission, of your data, to them is required by law (such as the Greek Ministry of Education, the State Scholarships Foundation, Other Greek Public Universities, The Hellenic Statistical Authority etc.) .

5) Lawyers, law firms, bailiffs, experts, and expert witnesses, in cases where we need to take legal actions to safeguard our rights and interests.

 

VI.            Is your data transferred outside the European Economic Area?

 

As a rule, your data is processed exclusively within the European Economic Area.

 

If the transfer of your data outside the EEA is absolutely necessary for the purposes mentioned above, the University will ensure that there is a sufficient legal basis for the transfer and that all the safeguards and requirements of Chapter V of the GDPR have been applied.

 

 

VII.            For how long is your data stored and when is it deleted?

As a general rule, we delete your data as soon as the processing is no longer necessary to achieve the purpose for which the data was collected or for us to comply with our legal obligations. In any case, your data will not be kept for more than 20 years, following the completion of your studies in our MSc Program (In accordance with statute of limitations rules).

 

VIII.            Is your data safe?

We are committed to safeguarding your Personal Data. We have taken appropriate organizational and technical measures to ensure the security and protection of your Data from any form of accidental or unlawful processing, modification, destruction, or loss. These measures are reviewed and modified at regular intervals and also on an ad-hoc basis when necessary.

 

 

IX.            What are your data protection rights?

 

You have the right to access your personal data.

This means that you have the right to be informed by us on whether we are processing your Data. If we are processing your Data, you can request to be informed about the purpose of the processing, the type of your Data we hold, who we give it to, how long we store it for, whether automated decision-making is taking place, and on how to exercise your remaining data protection rights, such as the right to rectification, the right of erasure, and the right of restriction of processing and the right to file a complaint with the Data Protection Authority.

You have the right to rectify inaccurate personal data.

If you find that there is an error in your Data, you may submit a request for us to correct it (e.g., correcting your name or updating a change of telephone number).

You have the right to request the deletion of your personal data/right to be forgotten.

You may ask us to delete your Data if it is no longer necessary for the processing purposes listed above or if you wish to withdraw your consent, where your consent is used as the sole legal basis for the processing.

Please note that this right will not be satisfied if the processing of your data is still necessary for tasks carried out in the public interest or in the exercise of official authority vested in the University.

You have the right to restrict the processing.

You may ask us to restrict the processing of your Data for as long as your objections to the processing are pending, or if part of the processing is no longer necessary to fulfil the purposes for which your Data was collected.

You have the right to object to the processing of your Data.

You may object to the processing of your Data where it is carried out in the pursuit of our legitimate interests, and we will stop processing your Data if there are no other compelling and legitimate grounds that override your rights and interests.

 

X.            How can you exercise your rights?

You may exercise the abovementioned rights by sending an email to the Data Protection Officer of the University of Thessaly, in the following email address: dpo@uth.gr .

 

Additionally, you may choose to exercise your rights, specifically for the data contained in the eLearning platform, by using some of the privacy functionalities available to you through the “profile” page of our eLearning platform.

 

XI.            When will you receive a response to your request?

 

We will respond to your Requests free of charge and without delay. We aim to always respond to your requests within one (1) month of receiving them. However, if your Request is complex or there is a large number of pending Requests, we will let you know within the first month if we need an extension of two (2) additional months within which to respond to you.

If your Requests are manifestly unfounded or excessive, in particular because of their repetitive nature, we may impose a reasonable fee to respond, taking into account the administrative costs of providing the information or performing the requested action, or refuse to follow up on your request.

 

XII.            Right to lodge a complaint

 

If you believe that:

a) your request has not been adequately and/or lawfully fulfilled, or

b) your personal data protection rights are being violated by any processing carried out by us,

 

you have the right to lodge a complaint with the Hellenic Data Protection Authority-HDPA (postal address: 1-3 Kifisias Ave,P.C. 115 23, Athens, website: https://www.dpa.gr/, tel: 210 6475600, e-mail: contact@dpa.gr) or the competent data protection authority of your country of residence (within the EU).

 

 

 

 

 

Full policy

  PLATFORM TERMS OF USE

Ι. INTRODUCTION

 The website https://elearning.mscpublichealthmaritime.med.uth.gr/ (hereinafter “Website”) hosts the eLearning Platform (hereinafter “Platform”) of the MSc titled “MSc In Public Health and Maritime Transport”, which is provided from the University of Thessaly, Greece (hereinafter the “University” or “we”). The University of Thessaly is based in Argonafton & Filellinon Str., Volos, Greece, 38221.

Contact Telephone number: (+30)2421074000

Contact E-mail: mscphm-admin@uth.gr

 

• The following terms and conditions apply to the use of our Website and our eLearning Platform.

 

• Each user, who enters or uses this website (hereinafter “user”) shall thoroughly read these Terms of Use, as well as the website’s Data Protection Notice. By using this website, the user signifies that he has read the abovementioned terms and that he agrees to be bound by them.

 

• All users, using our Website, our Platform, and the services provided therein, are bound by these terms.

 

ΙΙ. TERMS OF USE OF THE WEBSITE

1. User Eligibility

This website is available to both legal entities and physical persons/private individuals who are older than 15 years of age and are legally eligible to be parties to a contract within the applicable legal framework. If you do not meet the above requirements, you must not use our website.

The eLearning Platform and its services are exclusively available to students, members of University staff, and tutors/lecturers, who participate in the University’s MSc Program titled “MSc In Public Health and Maritime Transport”.

We reserve the right to block access to persons who do not fulfil the abovementioned requirements.

2. Changes to the Terms of Use 

We reserve the right to change or update these terms of use at any time. If you continue using this Website/Platform after any such change to these terms, you signify the acceptance of the changes. For this reason, we encourage users to thoroughly read these terms every time that they use this website and its services. The effective date/publication date of the currently applicable version of these terms is located in the last chapter of this document.

Any element or function of the Website and Platform may be subject to change, alteration, deletion or updating without prior notice, under our complete discretion.


3.Protection of your Personal Data

We respect your privacy and take all the necessary steps to fully comply with applicable data protection legislation. Our  Data Protection Notice provides you with all the relevant information about the processing of your personal data which are collected or provided by you during your participation in our MSc Program, the browsing of our Website, and the use of our eLearning Platform. You may access the contents of our Data Protection Notice by clicking on the following link:

https://elearning.mscpublichealthmaritime.med.uth.gr/pluginfile.php/88/mod_resource/content/1/Data_%20Protection_Notice.pdf

4.Intellectual Property-Prohibition of Use-Granting of Licenses

All of this Website’s and the Platform’s content, including, without restriction, all teaching material, texts, news, logos, trademarks, distinctive marks and traits, photos, schematics, pictures, services, and any other files or documents, are protected by intellectual property rights as defined under applicable National, International, and EU legislation governing the protection of intellectual property. The abovementioned rights belong to us or to third party right holders, who have granted us licenses to use the intellectual property.

Therefore, any reproduction, publication, copying, storing, selling, broadcasting, distribution, sharing, receiving, translation, or any other kind of alteration of any part or element of the Website or the Platform is strictly prohibited without our prior and explicit written approval.

Exceptionally, specific parts of this website’s content may be saved or copied to a user’s personal computer exclusively for personal use and to the extent that no commercial use of the saved content is intended or takes place. If you wish to copy content of this website to other websites, you must receive our authorization to do so and you must clearly mention this website and/or our platform as the source of the content. The granting of the abovementioned authorization to copy part of the content does not and may not constitute, under any circumstances, a transfer of any intellectual property rights to you.

5. Specific Rules on the Use of eLearning Platform Materials

The University grants to all students and teaching staff, who have been authorized as registered users in the eLearning Platform, a non-transferable, non-exclusive, non-sublicensable and revocable license to use the Platform’s teaching and training material for the duration of their participation in the MSc Program. This License is provided exclusively for the user’s personal, noncommercial use; users may not use the teaching and training material, directly or indirectly or in any other way, in exchange for monetary consideration.

Individuals, other than the abovementioned authorized users, may not access or view any material included in the eLearning platform, neither electronically nor in print.

Authorized users are permitted online access to the Material and may download, save, or print one hard copy of discreet sections of the text, search results, or other information from the eLearning Platform’s Material solely for the personal non-commercial use of the user, provided that the user does not alter any copyright or other proprietary rights notices that appear on the original

Users may not disseminate any portion of the eLearning Platform’s Material, by any means, including emails lists or bulletin boards, without the prior consent of the University. If a user receives consent for such dissemination activities, the user shall ensure that s/he includes a customary bibliographic citation, including author attribution, date, article title, the title of the MSc, and the URL of the MSc’s website: https://elearning.mscpublichealthmaritime.med.uth.gr .

Users acquire no right, title, or license in the eLearning Platform, or the content or other data or materials incorporated in the Platform; and may not sublicense, sell, or resell the whole or any part of the Platform or its contents. Except as expressly provided for in these Terms, users may not reproduce, transmit, distribute, or use the contents and training material of the eLearning Platform without the University’s permission. Users may not commingle any portion of the Platform’s Material and Data with any other information and shall not edit, modify, or alter any portion. For permission to copy beyond what is expressly provided herein, and/or to reprint articles or any other content offered via the eLearning Platform, please contact the University.

6. Restrictions to the Use of the Website and the Platform

On top of any additional specific restrictions, set out within these terms, you agree to comply with the following:

a) You will not withhold or refrain from referencing the source of any content broadcasted or derived from this Website or the corresponding Platform.

b) You will not provide or spread fake or misleading information through this Website or the corresponding Platform.

c) You will not connect to this Website, and you will not use the services, information, content, applications etc. provided through this Website in a manner which is not in line or is prohibited either by these terms of use or by applicable law.

d) You will not input/upload to this Website or the corresponding Platform any elements containing malware (i.e. Trojan horses, worms, time bombs) or other similar programming routines and/or software which aim to damage, interfere, intercept or leak data, or overtake any system or part of this Website or take any actions which aim, in general, in breaching/violating the security of this Website, or the personal data and intellectual property rights contained within it.

7. Connections to other Websites

This website may include connections to third party websites or content (Connected locations).

These connected locations are provided to you exclusively for your own convenience and they do not constitute locations/websites the content of which is approved or controlled by us. We do not provide any promise or guarantee related to the accuracy, quality or the effectiveness of any content, software, service, or app located in any of the connected locations.

We are not responsible for the availability of the connected locations and the content and activities of the connected services. If you chose to enter a connected location, the risk and responsibility of that choice lies exclusively with you.

Additionally, the use of connected locations is subject to the applicable policies and terms and conditions, including the privacy policies, of the connected locations. As such, we recommend that you get informed about the applicable terms and policies of the connected locations before you use them or browse in them.

8. Password Use and Security

By using the eLearning Platform, you acknowledge that the Platform material and contents is for your exclusive use only. Use or sharing of your Username and Password with or by another user or third party is not permitted and is cause for immediate termination of your access to the services.

You are solely responsible for maintaining the confidentiality of your Username and Password and for all activities that occur under your Username and Password. You agree to immediately notify us if you become aware of or have reason to believe that there is any unauthorized use of your account or any other breach of security.

You also agree to take all reasonable steps to stop such unauthorized use and to cooperate with the University in any investigation of such unauthorized uses or of infringements of the intellectual property rights and personal data included in the Platform.

The University may disclose additional security measures concerning the users of its platforms and websites. You agree that you shall study, understand, and apply any, user-side, security measures disclosed to you in this way.

9. Access to the eLearning Platform

We will take all reasonable efforts to provide you with uninterrupted access to our Website and our Platform. However, your access may be restricted from time to time for reasons beyond our control. Such reasons include force majeure events, power outages and actions from computer hackers and others acting outside the law. Your access may also be interrupted due to software issues, server downtime, increased Internet traffic, programming errors, regular maintenance, and other related reasons. Where this is the case, we will take the necessary steps to restore your full access within a reasonable period of time and provide you with relevant information.

“Reasonable efforts” shall be defined as all reasonable efforts, taken in good faith, without an unduly burdensome and disproportional use or expenditure of time, resources, personnel, or money for the University.

10.Termination-Suspension of your access to the Website and the Platform

You accept that the University has the right, within its complete discretion, to terminate or suspend your right to access or use this Website and the corresponding Platform, their contents and/or the rest of the information contained within them, at any time and for any reason or without any reason, for all users of the services.

The University retains the right to terminate or suspend your right to access or use the Website or the Platform, even if access to these services is still provided to other users, under the following circumstances:

·         When you have violated these terms of use.

·         When your term of studying in the MSc has ended.

·         If you are expelled from the MSc program.

If your use of the Website/Platform is suspended or terminated, you are under an obligation: (a) to immediately stop using these services, and (b) to immediately destroy any copy of any part of the Website’s/Platform’s content that you have created.

Any access to the Website/Platform, and its content and services after the abovementioned termination or suspension constitutes an illegal act.

Additionally, you agree that the University does not bear any liability or responsibility, towards you or any other third party, deriving from the termination or suspension of your access to the website, to the extent that such termination is in line with the provisions of the previous paragraphs.

11.Limitation of Liability
We take all precautions and make all efforts to ensure that all information contained on the Website and the corresponding Platform is accurate, clear, updated, complete, correct, and available.

However, we cannot be held liable under no circumstances, including cases of slight negligence, for any damage inferred by the users exclusively due to their use of the Website/Platform.

We remain liable if damage is caused by an intentional or grossly negligent breach of our duties and obligations.

12.Website and Platform users’ Obligations

All users of the Website and its corresponding Platform are obligated to comply with all applicable provisions under Greek, European and International Law, especially taking into consideration the legal frameworks governing telecommunications, and the use of this website/platform and the internet in general.

The user will be liable for any kind of damage sustained by the Website/Platform due to the user’s own illegal and inappropriate actions or any actions which may constitute a breach of contract, during his/her browsing of the Website and/or Platform.

If any claim or lawsuit, either civil or criminal in nature, or other administrative or judicial procedure is initiated against us due to the user’s actions during his/her browsing/use of the Website/Platform, the user is under an obligation to both intervene in the relevant procedure on our behalf and compensate us if we are forced to incur damages or fines due to the user’s actions.

13. Governing Law & Jurisdiction

These terms are governed by and construed in accordance with the laws of Greece. Any legal proceedings regarding these terms shall fall within the exclusive jurisdiction of the Courts of Volos, Greece.

This Version of the Terms of Use was updated on: 5^th of October 2023